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Matches Booked on Stoke Bardolph

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The club Red Lion has booked a match on the 15/10/2017 for 20 pegs pegs
The club Sheffield Piscatorials has booked a match on the 17/9/2017 for 20 pegs pegs
The club KEXBOROUGH A C has booked a match on the 17 SEPTEMBER 2017 for 10 pegs

 

Constitution and Rule Book
26-06-2015.
Constitution, Objectives, Rules and Codes of Conduct of the Club 2015.


Sections L to Q and T have been Simplified in the Club Fishing Rules document available by clicking here.


Members of Angling Trust and Fish Legal.
Your committee requests that that every member assists the bailiffs in policing our members only waters. Anglers should be asked to produce their membership card and rod licence/s but not at the risk to the members own welfare and safety.
BAILIFFS. The Club often has vacancies for bailiffs. Anyone interested should contact the secretary or bailiff co-ordinator for further details.

INDEX:

  • Section A – Constitution.
  • Section B – Aims and Objectives.
  • Section C- Part 1). - Membership.

                          Part 2). – Temporary Membership.

  • Section D – Subscriptions.
  • Section E - Management of the Club.
  • Section F – Officers and Officials of the Club.
  • Section G – Management Trustees of the Club.
  • Section H- Part 1). – Financial Objectives of the Club.
      Part 2). – Petty Cash.
  • Section I – Accounting Objectives of the Club.
  • Section J- Complaints and Grievances.
  • Section K – Bailiffs Objectives and Responsibilities.
  • Section L – Code of Conduct for Committee Members.
  • Section M – Code of Conduct all Members.
  • Section N – General Rules for Members.
  • Section O – Fishing Rules for Members.
  • Section P - Predator Angling Rules.
  • Section Q – Venue Specific Rules.
  • Section R – Data Protection Act 1984.
  • Section S- Membership and Price List.
  • Section T – Useful Contact Details and Telephone Numbers.

Section A.  CONSTITUTION;

  1. The name of the club is the ’Ashfield Angling Club’, henceforth in this book to be known as ‘The Club’.
  2. The Club will be affiliated to the ‘Angling Trust’ and will adopt the rules and codes where appropriate.
  3. The Club shall be non-profit making and any surplus funds will be used for the benefit of the club members.
  4. This Book comes into force on 21-04-2013 and all previous books are null and void.
  5. The Constitution, Aims and Objectives can only be amended at the Annual General Meeting (A.G.M.) or at Extraordinary General Meeting (E.G.M.), by properly debated proposals and a two thirds majority vote at the meeting. The rules can be altered by a simple majority vote at the meeting.
  6. Throughout the document the singular includes the plural, the masculine include the female and vice versa.

 

Section B. AIMS AND OBJECTIVES:

  1. To promote and encourage the sport of angling with rod/reel or pole regardless of ability.
  2. To promote and protect the angling interests and other activities meeting the objectives of the membership.
  3. To encourage anglers in the conservation of fish species and numbers.
  4. To encourage the safe handling and return to the water where caught with minimum stress of all fish.
  5. To encourage anglers in the protection and conservation of their angling environment and its ecology,
  6. To purchase, lease, rent or otherwise obtain waters and provide fishing and access rights for the benefit of the Club and make waters available to anglers with a view to making their sport more variable and enjoyable.
  7. To ensure an on-going commitment to the fair treatment of all anglers with no discrimination on the grounds of ethnic origin, gender, sexual orientation, age, or social class.
  8. It is the responsibility of all club members to read and familiarize themselves with the constitution, rules and codes of conduct of the Ashfield Angling Club.

Section C   Part 1). . MEMBERSHIP.
N.B. NO MEMBERSHIP RENEWAL NOTICES WILL BE SENT OUT.

  1.  Membership is open to any angler, who successfully completes a membership application and pays the relevant fees
  2. He committee has the right to refuse entry with no explanation given.
  3.  Membership numbers will be set by the Committee.  
  4. When membership is full a waiting list will be established.
  5. Membership will be offered in the following categories.

    A. Full membership. 18 years + has the right to vote at A.G.M.
    B. Concession for Disability (Blue Badge Holders).Has the right to vote if over the age of 18 years.
    C. Concession for Senior Citizen, currently 65 years of age. Has the right to vote at the A.G.M.
    D. Juniors: 12years-15years.No voting rights.
    E. Intermediates: 16years-17years.No voting rights.
    F. Honorary Members: free membership for period set by committee. Has no rights to talk or vote at A.G.M and cannot stand for committee nomination.
    G.  Infants: Children to the age of 11 inclusive may fish with the member from the same peg.
    H.30 ½ price winter membership tickets will be available from the 1st October till the 31st March
    inclusive. Price of tickets, including administration charge, will be set by committee.

  6. All persons wishing to become members will be expected to complete an application form, supply a recent and valid passport sized photo, with name printed and signed on the back, along with fees and subscription payments. Members can join on the Web Site, www.ashfieldangling.com. Disability has to be proven by photocopied documentation.
  7.  Member must keep the Club updated of any change of details. It is the member’s responsibility to keep his records correct.
  8. All junior and intermediate membership must be supported by a parent or guardian. That person will be responsible for them on all matters, including infringement of the rules.
  9. All junior members 12years – 15years must be accompanied by an adult at the discretion of the bailiffs.
  10. All members fishing club waters will produce a current membership card and current rod licence(s).
  11. Membership will cease: A. By resignation. B. By expulsion. C. By non-payment of fees / registration.
  12. A) The Club shall not be dissolved whilst there are 50 members and then only by a postal vote with 75% of members in favour of the resolution.

    B) If dissolved then any surplus funds, after debts and liabilities are settled, will be divided between the adult members on the clubs records at the time that the resolution was first called..

   Part 2).  TEMPORARY MEMBERS.

  1. Temporary members will be anglers on guest and/or day tickets including match fishermen. They must have permits and current rod license(s) and abide by the rules of the club and membership will expire when the guest/day ticket/match ticket expires.
  2. Members applying for guest tickets will be responsible for their guest (there is a maximum of 2 guests per session) and will accompany them to the venue selected. Tickets must be obtained prior to fishing by sending a stamped addressed envelope to the Secretary along with the guest’s name, payment, and venue and fishing date. The payment will be non-refundable. It is hoped to allow payment on the web soon, until then no other method of obtaining tickets will be allowed.
  3. Guests can only fish for a maximum of 3 times before applying for membership to the club.
  4. Temporary guest tickets will be issued on a dated session basis: - 1 session = 24hours (or part session) at a cost decided by the club. A full day 24 hour guest ticket will be 2 sessions and priced accordingly.
  5. Day tickets will be purchased on the bank from the relevant bailiff at a price set by the committee.

Section D.  SUBSCRIPTIONS:
A list of current prices can be found on the Club Website or from committee members.

  1. The Club year is from 1st March to the end of February the following year inclusive. Fees and subscriptions are due to be paid by the 28th February.
  2. Members agree, by the paying of fees/subscriptions that the committee and management trustees are authorised to act on their behalf when entering into purchasing, contracts and agreements concerning The Club and its legitimate business.
  3.  Entry to Club waters is by key entry.The key can be rented at a cost decided by the committee, refundable at the termination of membership when the key is returned. This fee can be included along with membership payments.
  4. Membership fees/subscription to be agreed and fixed by the committee.
  5. Members of the club who are in the Armed Forces, on active service abroad, will have their membership payments suspended for the duration of their posting. When home on leave they will be able to avail themselves of all the clubs activities.

Section E. MANAGEMENT OF THE CLUB:

  1. The affairs and running of The Club shall be controlled by the Committee, consisting of 14 members. The executive officers are the Chairman, Secretary and Treasurer.
  2. Committee has the right to vet nominations for committee posts
  3. Members wishing to stand for election must be proposed and seconded and have been a member for at least 2 years. The submission must be in writing with the secretary by 28th February.
  4. Committee members will be elected, or their office ratified at A.G.M. They will be accountable to the members     of the Club at A.G.M. and can stand for re-election each year.
  5. The Secretary, Treasurer, Membership Secretary shall receive yearly Honorariums from the Club of an amount agreed by the Committee. This is in recognition of the difficult and often complex nature of the work that they do for the Club.
  6. No rule, once ratified by the A.G.M. can be challenged for 5 years unless there sufficient evidence to prove that     the rule is wrong or unjust – e.g. alterations to law or better research which would contradict the rule in place
  7. The financial year for The Club will run from 1st March to the end of February each year.
  8. A).The A.G.M. must be called within 3 months after the end of the financial year.
    B) All notification of motion, proposals and committee nominations for A.G.M. must be in writing and with Secretary by the end of February and must have a proposer and be seconded, both must be full members.
    C) There will be no business at the A.G.M. other than that on the agenda.
    D)  Time will be permitted at the close of meeting for general discussion without minute or vote
  9. The committee shall meet at a time and date set by the secretary, with at least 7 days’ notice given before the meeting. There will be a minimum of 4 committee meetings per year.
  10. The committee shall be the sole authority for the interpretation of the rules and the decision of the committee on all matters will be final and binding upon all members.
  11. The committee has the powers and authority to act, on behalf of The Club, in all matters, including the addition of new rules and rule changes (to be ratified at A.G.M.). They have the power and authority to purchase, rent and loan tools, equipment, waters and all things necessary for the smooth running and wellbeing of the club.
  12. The Committee has delegated powers to enter into contracts and agreements on behalf of the Club. These contracts and agreements are to be reported to the next A.G.M. following their agreement but no financial figures with reference to rents and leases, including bids in progress will be given.
  13. The committee, acting as authorised, are entitled to indemnity from the members and will be indemnified against any risk and expense reasonably incurred on behalf of the Club.
  14. All matters under discussion and notification relating to The Club will be treated in the strictest confidence until announced to the membership by way of the correct committee channels.
  15. A).Attendance records will be kept, members who miss 3 consecutive meetings will be asked for an explanation.
    B). If the explanation does not satisfy the committee then the member may be asked to stand down.
  16. A). The committee can co-opt any paid up member onto the committee but they are temporary until ratified by the A. G. M. B).They cannot hold executive office unless it is for the position of Treasurer. 
    C).The number co-opted cannot exceed the total number of committee members, i.e. 11 members and they
    can vote in committee.
  17. The committee may ask anyone, member or not to assist in the work of The Club, but they will not gain  preferential treatment from the committee and will have no voting rights.All A.G.M. and E.G.M. meetings will be set by committee with a minimum of 4 weeks’ notice, via the webpage www.ashfieldangling.com.
  18. Quorum for meetings will be a minimum of 6 members. Written minutes must always be taken for the meeting to have any binding effect.
  19. Should any executive officers post become vacant during the year the committee will be responsible for the appointment of a replacement, to be ratified at the next A.G.M.
  20.  The Committee shall be authorised to approve reimbursement of such costs and expenses incurred by the Officers and Officials of The Club in pursuance of the Club’s work and business. They shall receive the benefit of free membership whilst undertaking their duties.
  21. On relinquishing the post all Officers and Officials must pay relevant members fees as designated by the Committee.

Section F. OFFICERS AND OFFICIALS OF THE CLUB.
The officers of The Club will consist of 14: - the Chairman, Secretary, Treasurer plus 11 committee members.

1. Chairman:

A).He will be responsible for keeping order at meetings, holding the committee together and acting as a point of contact for the membership.
B). He holds the casting vote in the event of a tied vote.
C).He will be elected by the membership and will be responsible to the committee and to the membership in all actions and decisions.

2.  Vice-Chairman:-

A).He will act as chairman in the event of the absence of the chairman, with the full powers that
the office holds.
B).He will be elected by the committee and be responsible to the chairman.

3.  Secretary:-

A).He will be responsible for the day to day running of The Club.
B)  He will keep all records and correspondence relating to The Club.
C) He will call all meetings and produce the agenda of said meetings.
D)  He will be elected by the committee and be responsible to the chairman.

4. The Treasurer:-

A). The Committee, if they cannot appoint a financial person to the role of Treasurer, e.g. accountant or book auditor must allow and pay for the member taking on the role to acquire proper knowledge of the requirements of book keeping. At the very least he must be instructed by the Reporting Accountants of the Club.
B). He will be elected by the committee, who will notify the membership and he will be responsible to the chairman.
C). He will be responsible for all monies, banking and financial records of The Club.
D). He will organise statements and balance accounts for committee meetings and arrange yearly reporting accounts for the membership at A.G.M.
E). The Treasurer may be removed/suspended from office on the joint authorisation of the Chairman, Vice- chairman and Secretary. Such a move must be reported to the membership within one calendar month at a specially convened E.G.M.

5.  Membership Secretary: -

A).He will be responsible for all matters pertaining to membership.
B). He will keep all records and issue all membership cards.
C). He will be elected by the committee and be responsible to the chairman.

6. Health and Safety Advisor:-

A). He will be an elected member of the committee, who is responsible for the wellbeing and safety of the club.
B). He will be responsible for risk assessment, safety, providing information/advice on health and safety issues,
maintaining and recording information/advice for the committee and the membership.
C). He will be responsible for advising compliance with health and safety law within the club.
D). He will be a member of the club who is trained in the monitoring/introduction of health and safety law within  
the club, or is prepared to gain the knowledge.
E). He will be elected by the membership and responsible to the chairman.

7. Committee Officers of the Club: -

A). There will be 11 members who with the Executive will run The Club.
B). Each officer will be elected by the membership and be responsible to the chairman.

Section G.   MANAGEMENT TRUSTEES OF THE CLUB:

  1. The committee shall elect 3 Management Trustees, henceforth in this document known as ‘Trustees’. They will be responsible for the management of the clubs property, waters and equipment, not cash or bank accounts.
  2. A).Trustees will ensure that the committee pursues its objectives as defined by the Constitution and Objectives of the Club.B).Trustees will ensure that the clubs resources are used, exclusively, in the pursuance of its objectives and no monies to be spent on activities not included in its objectives.
  1. The Trustees will be members of The Club, appointed by committee and shall hold office until death, resignation or removal by the committee.
  2. Trustees will only enter into contracts when authorised by the committee and the trustees will be indemnified and protected, from any liabilities and legal penalties they may incur, by the Club against any claim made. In all leases, contracts and agreements provision will be included stating that they, the Trustees, are acting on behalf of The Club and that in no case will their personal liability exceed the amount by which they are indemnified out of The Club funds.
  3. A) Trustees are entitled to receive advanced notice of all committee meetings and to attend but they will have no voting rights.B).Trustees can refer resolutions back to the committee if they consider that the committee oversteps its mark in the pursuance of the objectives of the club.
    C).Failing satisfactory outcome they may refer the matter to the membership by way of E.G.M.
  4. The Trustees will not be held responsible for any debts, whether incurred in the past, present or the future. These will be the responsibility of The Club.
  5. Members of the club have the right of appeal to the trustees, in complaints and grievances that the committee cannot resolve. The decision of the trustees is final and binding on all parties, including the committee.

 Section H.  Part 1).  FINANCIAL OBJECTIVES OF THE CLUB.

  1. All financial transactions conducted on behalf of the Club, shall be in pursuance of the objectives of the Club.
  2. All monies and transactions carried out by the Officials on behalf of the Club shall be properly recorded, banked and the appropriate details/documentation etc. shall be given to the treasurer.
  3. Membership fees and subscriptions will be duly recorded with the members name, membership number and amount paid. The membership card will act as receipt of payment.
  4. All monies, cheques etc. will be banked promptly in properly organised bank account approved by the Committee and opened in the Clubs name.
  5. Withdrawals and cheque signing can be made by any 2 from 4 nominated and approved signatures from the Committee.One signature must be the Treasurer, although he does not always have to sign the cheque or note he must be the only one to issue said document.
  6. All monies collected and expended on behalf of the Club shall be evidenced by proper accounts, bills or documentation that will satisfy any audit as to its validity.
  7. The accounts of the Club shall, at a reasonable time, be open to inspection by club members but not the details of rentals, leases or any confidential matters etc. Accounts should be presented at any official meeting of the Club or Committee.
  8. All financial records must be retained for a minimum 7years.

Section H. Part 2).  PETTY CASH.

  1. The following persons are authorised by the committee to hold petty cash. They are the Chairman, Secretary,
    Treasurer, Membership/Webb Secretary and Bailiffs. Amounts held will be decided by the committee.
  2. All petty cash expenditure will be evidenced by bill/accounts or receipts.
  3. Payments of petty cash will be recorded on a form produced for that purpose and will be evidenced by receipts.
  4. Each month at a time agreed all paperwork will be passed to the treasurer and petty cash floats adjusted to the authorised level that the member is permitted to carry.
  5. Any changes to personnel holding floats or the amount of cash held will be decided the committee.
  6. All records must be retained for a minimum of 7 years.

Section I.   ACCOUNTING OBJECTIVES OF THE CLUB.

  1. The Club shall, at the A.G.M. appoint by way of resolution a properly qualified Reporting Accountant.
  2. The Committee may appoint an interim Reporting Accountant if the vacancy occurs before the A.G.M. Such an appointment is to be recorded in the minutes of the meeting and details to be reported to the next A.G.M.
  3. The Reporting Accountant shall make a report to the Club on the Statement of Accounts and Balance Sheets  of the Club examined by him for the year of account for which they have been appointed.
  4. Such accounts, balance sheets and reporting accounts shall be presented at the next A.G.M. of the Club.
  5. Revenue accounts, balance sheets and reporting accounts must be retained for a minimum of 7 years

Section J.  COMPLAINTS AND GRIEVANCES.

  1. All complaints and grievances must be made in writing to the chairman and be dealt with in the first instance by the executive. An initial response or acknowledgment will normally be made within 2 weeks.
  2. A). Members may apply to have their case heard before the committee.B). All members have the right to a hearing before the committee and to offer any relevant information.
    C). There is a right of appeal to the Management Trustees and their decision is final and binding on all parties including the committee.
  3. Members making false accusations and/or statements against any other member may be suspended pending investigation.
  4. Members treating other members and officials with contempt may be suspended pending investigation.
  5. The committee has the right to suspend or dismiss any angler who, in the opinion of the committee breaks the
    rules, or acts in a manner not in keeping with the good name and interests of The Club.

Section K.  BAILIFFS OBJECTIVES AND RESPONSIBILITIES.

  1. Bailiffs are officers of The Club and should be treated as such by the membership. They are the clubs representatives on the bank and will carry Bailiff Cards.
  2. Bailiffs will be appointed by the Bailiff Co-ordinator and the positions ratified by the Committee who will give them their full support.
  3. They should offer sound and practical advice to members and help create a friendly, responsible club.
  4. Abuse of a bailiff by any member will result in instant dismissal unless there are extremely extenuating circumstances and vice versa.
  5. Bailiffs should visit their venue frequently to ensure the club rules are being adhered to and that the fishery is in good order.
  6.  They should check for signs of pollution and/or fish in distress and report any occurrence promptly to the committee and the E.A.
  7. Bailiffs should look for signs of other problems, otter/bird predation, and broken gates/fences, fly tipping, poaching etc. and report to the committee any problems for consideration and action.
  8. In the case of poaching fish or stealing the committee must be informed immediately with a view to informing the E. A. and Police.
  9. They will inspect membership cards and licences on production of their card. Any person without a current membership card will be asked to leave. The membership numbers of those checked should be noted and a list submitted to the Bailiff Coordinator.
  10. Bailiffs are authorised to check tackle, including terminal tackle already in the water, to see that it complies with club rules.
  11. The bailiff should point out any rule infringement to the member which should rectify the matter. Serious and repeated cases will be reported to the committee for action.
  12. Bailiffs should not place themselves in dangerous or harmful situations. If serious conflict arises they should walk away and report the matter to committee.
  13. Bailiffs should ensure the fishery is kept in good order and litter free. They should encourage all members fishing the venue to assist in the task of litter removal and to also adopt good bank practices.
  14. Bailiffs should coordinate and cooperate with the committee member responsible for bailiffs (the Bailiff Coordinator).
  15. Bailiffs are responsible for regular venue reports, including water conditions, number of anglers fishing and notable catches, for publishing on the clubs webpage.
  16. Bailiffs of The Club shall receive the benefit of free membership whilst undertaking their duties.
  17. Bailiffs shall be responsible for pegging out and officiating at matches. They shall receive in return 50% of the match fee for this service to cover expenses, advertising etc.
  18. Bailiffs responsible for Day Ticket Waters shall receive 50% of the fee for this service to cover fuel and expenses.

Section L.   CODE OF CONDUCT FOR COMMITTEE MEMBERS:

Section M.  CODE OF CONDUCT FOR ALL MEMBERS.

Section N.  GENERAL RULES FOR ALL MEMBERS:

Section O.  FISHING RULES FOR ALL MEMBERS: - NO EXCEPTIONS

Section P.  PREDATOR ANGLING:

Section Q.  VENUE SPECIFIC RULES.

Section T.  USEFUL CONTACTS AND TELEPHONE NUMBERS:

Sections L to Q and T have been Simplified in the Club Fishing Rules document available by clicking here.

Section R.  DATA PROTECTION ACT 1984.
Under the provision of 1984 data protection act, any person may request a copy, or be able to see, on payment of a reasonable fee, any and all information held by The Club concerning the said individual. All other personal data is protected and will not be passed or sold to any parties not required by law to it.

Section S.  MEMBERSHIP AND PRICE LIST:
Membership numbers and costs will be published on the clubs website www.ashfieldangling.com.Members may also contact the committee with any queries.

Previous version of rules june 16

Previous version of rules june 15

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